Conditions of Agreement

 

 

  • The Exhibitor agrees to abide by all rules and regulations adopted by Prairie Medicinal Harvest Cup and show management and that Prairie Medicinal Harvest Cup and show management will have the final decision in adopting any rule or regulation deemed necessary prior to, during and after the show.
  • The Exhibitor agrees to use the space(s) provided only for the display of the products or services specified in this agreement and agrees not to sublet the space(s) unless written authorization is provided by Prairie Medicinal Harvest Cup and show management.
  • The Exhibitor will hold Prairie Medicinal Harvest Cup, Skunk Funk Smoker’s Emporium, its suppliers and the O’Brians Events Centre, harmless from any damage or liability arising from any injury or damage to said Exhibitor, his agents, servants or employees, or to the property of said Exhibitor occurring in the building or grounds or the approaches and entrances thereto, except by negligence of Prairie Medicinal Harvest Cup.
  • The Exhibitor will have the right to cancel his/her reservation for space up to 60 days before the opening of the show in which case he/she will forfeit the deposit payment. Should the Exhibitor cancel his reservation for space within 60 days of the show, he will be liable for the total amount of the payment. All cancellations must be confirmed to Prairie Medicinal Harvest Cup in writing and the effective date will be the date the notification is received. On notification of cancellation, Prairie Medicinal Harvest Cup will be free to sublet the space(s).
  • In the event the Exhibitor fails to remit the outstanding balance due to Prairie Medicinal Harvest Cup for receipt 60 days prior the opening of the show in which case he/she will forfeit the deposit payment and Prairie Medicinal Harvest Cup will be free to relet the space.
  • In the event the Exhibitor fails to register by the deadline established for the show without prior written authorization, Prairie Medicinal Harvest Cup reserves the right to relet such space(s) and any payments received will be deemed as liquidated damages and retained.
  • In the event the Exhibitor fails to comply in any respect with the terms of this agreement, all rights of the Exhibitor hereunder will cease and terminate. Any payment made by the Exhibitor on account hereof will be retained by Prairie Medicinal Harvest Cup as liquidated damages for breach of this agreement and Prairie Medicinal Harvest Cup may thereupon relet the space.
  • Prairie Medicinal Harvest Cup reserves the right to reject, relocate or prohibit exhibits or Exhibitor when in Prairie Medicinal Harvest Cup opinion such moves are necessary to maintain the character and/or good order of the show. No monies will be returned to Exhibitors under these conditions.
  • The Exhibitor’s property will be placed on display and exhibited at his/her risk and Prairie Medicinal Harvest Cup assumes no responsibility for loss and damage thereto. The Exhibitor will assume all responsibility for loss of damage to his property due to fire, flood, theft, lightning, earthquake, explosion, or any other cause beyond the control of Prairie Medicinal Harvest Cup.
  • The Exhibitor agrees to provide written confirmation of liability and property damage and insurance to limits satisfactory to Prairie Medicinal Harvest Cup and the O’Brians Event Centre.
  • The Exhibitor agrees that no display will be dismantled or goods removed during the entire run of the show and the display will remain intact until the closing hour of the last day of the show.
  • In the event the building should be destroyed by fire or elements or if any circumstances whatsoever should occur which might make it impossible for Prairie Medicinal Harvest Cup to permit Exhibitors to occupy the premises or if the show is cancelled, the Exhibitor will pay for space only for the period the space was or could have been occupied by the Exhibitor and Prairie Medicinal Harvest Cup in no way will be responsible for claims or damage which might arise in consequences thereof. A refund of all mines received from the Exhibitor will be made by the Prairie Medicinal Harvest Cup in the event of the show not being held and Prairie Medicinal Harvest Cup will be released from any and all claims for damages or otherwise.
  • The Exhibitor is liable for any damage caused to building floors, walls or columns, or to standard booth equipment, or to other Exhibitor’s property. The Exhibitor may not apply paint, lacquer, adhesive or other coating to building columns and floors or to standard booth equipment. 
  • The Exhibitor agrees to observe all union contracts and labour relation’s agreements in force, agreements between Prairie Medicinal Harvest Cup and official contractors serving the building and/or companies operating on the grounds in which the building is located.
  • The Exhibitor agrees to maintain qualified personnel in the display at all times during the show hours.
  • Show management reserves the right to change the floor plan as may be required.
  • All Exhibitors must be set up by 3:00 PM Friday, October 6th, 2017.